Roles

Role: Agency Assistant
Contract terms: Full time, permanent   
Salary: DOE
Reporting to: Operations Director
Closing date: Friday 17th May 2019

This role is the heartbeat of Coalition. You will work across all administration for the talent agency, liaising with artists and promoters on a daily basis. No two days will be the same, you’ll need to be able to stay calm under pressure, juggle a number of different tasks at once, and have an eye for detail.

Your role will include…

  • Contracting all formal offers – ensuring each contract has the relevant information for each show/promoter
  • Liaising between Artists, Managers and promoters to proactively ensure all information required for the Artist is collated and communicated as far ahead of event as possible
  • Distribution of event itineraries to artists, promoters and TM’s, ensuring there is sufficient time for changes and additions if necessary
  • Issuing invoices and liaising with Finance team on income reporting and chasing overdue invoices as appropriate
  • Responsibility for all tour accounting and settlements
  • Seeking and confirming all artwork approvals
  • Preparing and executing announcements and on-sales
  • Ensuring weekly ticket counts are collected from promoters and distributed to agents
  • Attend shows on behalf of (and with) agent and represent Coalition

Support for CEO/ Executive Team:

  • Prepare agendas for meetings and take minutes
  • Distribute minutes to the team and follow up on action points
  • General agency assistance

Abilities & Skills…

  • Meticulous attention to detail
  • Excellent organisational skills including the ability to meet deadlines, work under pressure and manage multiple workloads
  • Ability to think outside the box
  • Flexible and a hard-working ‘can-do’ attitude
  • Passionate about the industry
  • A strong and confident telephone manner

To apply, please send a cover letter and CV to rachel@coalitionagency.com.